HR and Recruitment Coordinator

Leatherhead, Surrey (Please check commute before applying)

Hybrid working (3 days office/2 days home), Flexitime, Office Lunch Allowance, Flexible Benefits, Life Assurance, 6% Pension Matched, 25 Days Holiday + Bank holidays with option to buy 5/sell 2, Access to car lease scheme and access to Hyundai Sponsored Events!

The HR and Recruitment Coordinator role at HMUK is a hands-on, operational role supporting all core areas of our HR Operations.  Reporting to the Head of Section, HR and GA, you will have responsibility for managing and maintaining all key transactional HR work, including benefit management, payroll processing, recruitment, administration, employee relations and employee lifecycle management together with supporting core HR initiatives. 

Key Responsibilities:

• Be first point of contact for all HR queries. 
• Oversee the maintenance of an up-to-date, accurate HR database and employee personnel files, ensuring all key documentation is stored and kept well organised.
• Support the full Employee Life Cycle for HMUK, from hire to off-boarding. 
• Responsible for on-boarding all new starters - this includes producing offer letters, contracts of employment, reference checks, coordinating inductions, managing probationary periods and updating relevant HR systems.
• Responsible for the leavers process, including confirming end of employment details, holding exit interviews, processing leaver information with IT and updating relevant HR systems and payroll.
• Manage the flexible benefits for all employees, including the enrolment of new employees, and the annual renewal of benefits including the annual benefit renewal window where employees can review and change their benefit selections. Manage all monthly benefit administration to ensure benefits are deployed to employees correctly and manage any issues as they arise.
• Update and maintain the HR iNet site to ensure its relevance and to reflect changes as they occur and ensure all employee directory information is up to date.
• Maintain absence data for all employees and ensure all sickness absences are managed in accordance with our sickness policy
• Process all HR related invoices, and the creation of PO’s where required.
• Manage HR Enquiries Inbox daily, ensuring queries and escalations are dealt with promptly
• Support Ad-hoc HR Projects
• Support any HME HR initiatives as required, including learning initiatives, annual review processes and explaining core process management processes to management where required.
   

Reporting

• Responsibility for the updating of organisational charts and all relevant HR KPI statistics. 
• Monthly production of headcount reports for both HMUK and HMC.
• Benefit monthly reports and annual benefits renewal reports
• Monthly finance payment reports
• Monthly pension reports
• Ad hoc reports

Employee Relations

• Support Employee Relations processes, including note taking responsibilities where required. Running low level employee relations exercises where required, including flexible working applications, supporting managers with discussions around probationary periods and employee maternity/paternity and sickness management.

Payroll

• Carry out all monthly payroll administration, including liaising with the Company’s appointed service provider, issue monthly payroll reports to Finance and process monthly pension information. 
• Manage all correspondence with the Inland Revenue and Contributions Agency on Payroll related matters and handle queries from employees.

Recruitment

• Manage Recruitment process including identifying best route to market, job boards and pipelining 
• Support recruitment administration, including the scheduling of interviews, conducting telephone interviews and collating feedback from hiring managers.
• Work with hiring managers to ensure job descriptions are created for new roles and are then graded accordingly. Provide guidance to managers on job titles and candidate profiles as part of the hiring process. 
• On-boarding new employees including equipment requests, providing regular contact to employee/manager and induction.  
   

About you:

• Previous experience in a dynamic and fast-paced HR Co-ordinator role 
• Strong administration skills 
• Highly numerate with the ability to critically review numbers
• Strong attention to detail, process driven
• Strong MS Office skills, with the ability to create spreadsheets and manipulate data
• Excellent written and verbal communication skills
• Excellent organisational skills – ability to manage a heavy workload and meet deadlines
• Strong Customer service ethos
• Must have a high level of integrity, discretion and confidentiality at all times
• Recruitment experience
• Team player
• Proactive, with a continuous improvement mind-set