About the job:

As a General Affairs Specialist at Hyundai Motor Sweden (HMS), your job is about providing and maintaining a high-standard working environment that is safe, comfortable, and engaging for everyone. In this role, you will minimize risks to employees and visitors, oversee and manage day-to-day operations for the facilities, and support auditing and quality management of all building services. You will work closely with our current General Affairs Specialist, forming a collaborative team to ensure a smooth and efficient operation.
The role reports to the Head of People & Organization and is located in Solna, Stockholm. Frequent business trips to our Malmö office are required.

Key Responsibilities:

• Coordinate office maintenance and repairs. Undertake basic maintenance tasks, and escalate issues when needed
• Act as first point of contact for suppliers, vendors, partners, and landlord
• Build and maintain strong working relationships with internal as well as external stakeholders
• Be responsible for the access cards system, ensure the correct access rights are granted for the right people
• Support the planning and organization of internal meetings and events, in liaison with HR
• Welcome guests and company visitors
• Company car management

Required education, experience, and skills:

• 2+ years’ experience in similar position, e.g., within office management
• Fluent in Swedish and English, both written and verbal
• Well experienced in Microsoft Office Suite
• Experience from the automotive industry is advantageous

Desired competencies

• Excellent organizing and time management skills
• Strong communications and interpersonal skills
• Strong attention to detail and sense of accuracy
• Ability to operate under pressure and meet time critical deadlines and changes. Great ability to prioritize and multitask is required
• Service delivery skills
• High level of integrity